Accounting Standard 3 -CASH FLOW STATEMENT

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AS – 3

CASH  FLOW  STATEMENT

Definitions:

Cash comprises cash on hand and cash at bank. (Demand Deposits with bank)

Cash Equivalents are

v  Short Term

v  Highly Liquid Investments (Maturity around 3 months)

v  Subject to insignificant risk of changes in value.

Cash Flows are inflows and outflows of cash and cash equivalents.

Cash Flow Statement represents the cash flows during the specified period by operating, investing and financing activities.

Operating Activities are the principal revenue-producing activities of the enterprise and other activities that are not investing activities and financing activities.

Example:

1] Cash receipts from sales of goods/services

2] Cash receipts from royalties, fees and other revenue items

3] Cash payments for salaries, wages and rent

4] Cash payment to suppliers for goods

5] Cash payments or refunds of Income Tax unless they can be specifically identified with financing            or investing activities

6] Cash receipts and payments to future contracts, forward contracts when the contracts are held for trading purposes.

Cash from operating activities can be disclosed either by DIRECT METHOD OR BY INDIRECT METHOD.

Investing Activities are the acquisition and disposal of long-term assets and other investments not included in cash equivalents.

Example:

1] Cash payments/receipts to acquire/sale of fixed assets including intangible assets

2] Cash payments to acquire shares or interest in joint ventures (other than the cases where instruments are considered as cash equivalents)

3] Cash advances and loans made to third parties (Loan sanctioned by a financial enterprise is operating activity)

4] Dividends and Interest received

5] Cash flows from acquisitions and disposal of subsidiaries

Financing Activities are activities that result in changes in the size and composition of the owners’ capital (including preference share capital in the case of a company) and borrowing of the enterprise.

Example:

1] Cash proceeds from issue of shares and debentures

2] Buy back of shares

3] Redemption of Preference shares or debentures

4] Cash repayments of amount borrowed.

5] Dividend and Interest paid

An enterprise should report separately major classes of gross cash receipts and gross cash payments arising from investing and financing activities.

However, cash flows from following activities may be reported on a net basis.

v  Cash receipts and payments on behalf of customers

               For example: Cash collected on behalf of, and paid over to, the owners of properties.

v  Cash flows from items in which turnover is quick, the amounts are large and the maturities are short.

               For example: Purchase and sale of investments

v  For financial enterprise: Cash receipts and payments for the acceptance and repayment of deposits with a fixed maturity date.

v  For financial enterprise: Deposits placed/withdrawn from other financial enterprises

v  For financial enterprise: Cash advances and loans made to customers and the repayment of those advances and loans.

Foreign Currency Cash Flows:

Cash flows arising in foreign currency should be recorded in enterprise’ reporting currency applying the exchange conversion rate existing on the date of cash flow.

The effect of changes in exchange rates of cash and cash equivalents held in foreign currency should be reported as separate part of the reconciliation of the changes in cash and cash equivalents during the period.

Extraordinary Items: These items should be separately shown under respective heads of cash from operating, investing and financing activities.

Investing and financing transactions that do not require the use of cash and cash equivalents should be excluded from a cash flow statement. For Example

A] The conversion of debt to equity

B] Acquisition of an enterprise by means of issue of shares

Other Disclosure:

Components of cash and cash equivalents.

Reconciliation of closing cash and cash equivalents with items of balance sheet.

The amount of significant cash and cash equivalent balances held by the enterprise, which are not available for use by it.

Accounting Standards – 2 VALUATION OF INVENTORY

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AS – 2

VALUATION OF INVENTORY

Inventories are assets:

held for sale in ordinary course of business;

in the process of production fro such sale (WIP);

in the form of materials or supplies to be consumed in the production process or in the rendering of services.

However, this standard does not apply to the valuation of following inventories:

(a)    WIP arising under construction contract (Refer AS – 7);

(b)   WIP arising in the ordinary course of business of service providers;

(c)    Shares, debentures and other financial instruments held as stock in trade; and

(d)   Producers’ inventories of livestock, agricultural and forest products, and mineral oils, ores and gases to the extent that they are measured at net realizable value in accordance with well established practices in those industries.

Inventories should be valued at the lower of cost and net realizable value.

The cost of inventories should comprise

(a)    all costs of purchase

(b)   costs of conversion

(c)    other costs incurred in bringing the inventories to their present location and condition.

The costs of purchase  consist of

(a)    the purchase price

(b)   duties and taxes ( other than those subsequently recoverable by the enterprise from the taxing authorities like CENVAT credit)

(c)    freight inwards and other expenditure directly attributable to the acquisition.

Trade discounts (but not cash discounts), rebates, duty drawbacks and other similar items are deducted in determining the costs of purchase.

The costs of conversion include direct costs and systematic allocation of fixed and variable production overhead.

Allocation of fixed overheads is based on the normal capacity of the production facilities. Normal capacity is the production, expected to be achieved on an average over a number of periods or seasons under normal circumstances, taking into account the loss of capacity resulting from planned maintenance.

Under Recovery: Unallocated overheads are recognized as an expense in the period in which they are incurred.

                              Example: Normal capacity = 20000 units

                                              Production          = 18000 units

                                              Sales                    = 16000 units

                                              Closing Stock      = 2000   units              

                                              Fixed Overheads = Rs. 60000    

                              Then,  Recovery rate = Rs60000/20000 = Rs 3 per unit

                               Fixed Overheads will be bifurcated into three parts:

                               Cost of sales                  : 16000*3 = 48000

                               Closing stock                 : 2000 *3 =   6000                                   

                               Under recovery              :               Rs 6000  ( to be charged to P/L)

(Apparently it seems that fixed cost element in closing stock should be 60000/18000*2000 =Rs 6666.67. but this is wrong as per AS-2)        

 

Over Recovery: In period of high production, the amount of fixed production overheads is allocated to each unit of production is decreased so that inventories.

                           Example: Normal capacity = 20000 units

                                           Production          = 25000 units

                                           Sales                    = 23000 units

                                           Closing Stock      = 2000   units

                                           Fixed Overheads =  Rs 60000

                          

                           Recovery Rate = Rs 60000/20000 = Rs 3 per unit

                           But, Revised  Recovery rate = Rs 60000/25000  =  Rs. 2.40 per unit

                           Cost of sales                         : 23000*2.4 =  Rs 55200

                           Closing Stock                       : 2000  *2.4 =  Rs.  4800

Joint or by products:

In case of joint or by products, the costs incurred up to the stage of split off should be allocated on a rational and consistent basis. The basis of allocation may be sale value at split off point or sale value at the completion of production. In case of the by products of negligible value or wastes, valuation may be taken at net realizable value. The cost of main product is then joint cost minus net realizable value of by product or waste.

The other costs are also included in the cost of inventory to the extent they contribute in bringing the inventory to its present location and condition.

Interest and other borrowing costs are usually not included in cost of inventory. However, AS-16 recommends the areas where borrowing costs are taken as cost of inventory.

Certain costs are strictly not taken as cost of inventory.

(a)    Abnormal amounts of wasted materials, labour, or other production costs;

(b)   Storage costs, unless those costs are necessary in the production process prior to a further production stage;

(c)    Administrative overheads that do not contribute to bringing the inventories to their present location and condition; and

(d)   Selling and Distribution costs.

Cost Formula:

ð  Specific identification method for determining cost of inventories

Specific identification method means directly linking the cost with specific item of inventories. This method has application in following conditions:

·         In case of purchase of item specifically segregated for specific project and is not ordinarily interchangeable.

·         In case of goods of services produced and segregated for specific project.

ð  Where Specific Identification method is not applicable

The cost of inventories is valued by the following methods;                  

FIFO ( First In First Out) Method

Weighted Average Cost

Cost of inventories in certain conditions:

The following methods may be used for convenience if the results approximate actual cost.

ð  Standard Cost: It takes into account normal level of consumption of material and supplies, labour, efficiency and capacity utilization. It must be regularly reviewed taking into consideration the current condition.

ð  Retail Method: Normally applicable for retail trade

                                            Cost of inventory is determined by reducing the gross margin from the sale

                                            value of inventory.

Net Realisable Value means the estimated selling price in ordinary course of business, at the time of valuation, less estimated cost of completion and estimated cost necessary to make the sale.

Comparison between net realizable value and cost of inventory

The comparison between cost and net realizable value should be made on item-by-item basis. (In some cases, group of items-by-group of item basis)

For Example:

                                       Cost                 NRV               Inventory Value as per AS-2

Item A                            100                  90                    90

Item B                            100                  115                  100

Total                               200                  205                  200 190

Raw material valuation

If the finished goods to which raw material is applied, is sold at profit, RAW MATERIAL is valued at cost irrespective of its NRV level being lower to its costs.